FAQ on Researchers Exchange Call

The following provides a number of answers to typical questions. In addition, the full rules and procedures are available in the deliverable D9.1 available under the "Dissemination" Tab.
Who will have to make the application, the researcher or the organisations?

The researcher has to apply with the agreement of the home and host organizations. The application must contain two letters of intent, one from the home institution and one from the host institution.

What will the funding cover?

Funding will cover:
• Travel expenses to/from the Host Organisation.
• Subsistence and accommodation expenses up to a maximum daily rate.

Who will be reimbursed? The researcher (natural persons) or the organisations?

The ELECTRA IRP has allocated funding for the researcher exchange work package and will forward funding to one of the organisations involved against an invoice, as agreed in the contract. The organisation will issue a declaration of conformity stating that the refunded sum conforms to the mobility financial rules.

How will the funding of expenses be distributed?

The funding will be distributed as per the agreed contract.

What if the sending and/or the receiving organization is not a partner in the ELECTRA IRP?

With all exchanges a tri-partite contract will be put in place between the Home organisation, Host organisation, and the REX Coordinator’s organisation. This will detail all the arrangements for payments and intellectual property.

Where can researcher exchanges be conducted?

An exchange must include at least one ELECTRA Partner or Partner/Associate Partner of the EERA Joint Programme for Smart Grids. There are no restrictions on where the Host Partner is, unless stated explicitly in a particular call. See the call text for specific requirements. Further, exchanges must be inter-country; exchanges within the same country are not funded under this scheme. This arrangement supports the ambition of the EERA Joint Programme on Smart Grids for greater and wider collaboration, and provides for incorporation of wider perspectives on Smart Grids. This will increase the relevance of ERRA's work to international application.

Can all EERA JP Smart Grids Participants and Associate Partners apply for a funded researcher exchange?

An exchange must include at least one ELECTRA Partner or Partner/Associate Partner of the EERA Joint Programme for Smart Grids.

Can industry R&D actors participate in the Exchange Programme?

Industry R&D Actors can participate in selected calls, with the same conditions as other organizations.

Is the exchange funding aimed at educational purpose?

The primary purpose of the mobility scheme is not for educational purposes but for strengthening research coordination in Europe. At the same time there should be valuable professional development (including training) opportunities afforded the researcher within their exchange (especially in relation to Early Career Researchers).

Can the exchange be split in shorter periods?

No, the exchange periods must be carried out in one continuous period and the reports should be presented within 3 month from the end of the exchange.

Who will the contract for the exchange be established with?

The contract for a Researcher Exchange will be concluded between three parties, the Home (sending) Organisation, the Host Organisation (where the exchange will be carried out), and the Researcher Exchange Coordinator’s organisation (The University of Strathclyde). The REX Coordinator is included as they have responsibility for managing the distribution of exchange funds.